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Administrative Assistant

Company: Confederated Tribes and Bands of the Yakama Nation
Location: Toppenish
Posted on: May 12, 2022

Job Description:

Announcement #2022-117Issue Date:04-22-22Closing Date:05-05-22Administrative AssistantRevenue Allocation PlanDepartment of Finance Hourly Wage: $15.43/Regular/Full-TimeThe Administrative Assistant is responsible to answer, direct or forward general phone inquiries using a professional and courteous manner. Reply to general information request with accurate information. Greets client/suppliers/visitors to the organization in a professional and friendly manner. Ensures the efficient day-to-day operation of the office, supports the work of management and other staff. The Administrative Assistant may be required to work some overtime hours if necessary.Examples of Work Performed:

  • Primary Duties and Responsibilities-Administrative Assistant performs a grange of duties including all of the following;
  • Office administration.
  • Use computer word processing, spreadsheet, and database software to prepare reports, memorandums, and documents.
  • Sort incoming and outgoing mail, faxes, and deliveries for distribution.
  • Purchase, receive and store the office supplies ensuring that basic supplies are always available.
  • Code and file material according to the established procedures.
  • Back-up electronic files using proper procedure.
  • Coordinate the maintenance of office equipment.
  • Coordinate the maintenance of office personnel timesheets, annual leave audits and files.
  • Assist with financial management.
  • Use computer software to prepared, monitor invoices and payment information by cuff account tracking budgets and expenses.
  • Prepare client changes and input into a database system such as address and legal changes.
  • Prepare income statement for clients and mail or forward to appropriate agencies.
  • Code and file financial material according to established records management procedures.Knowledge, Skills and Abilities:
    • Knowledge of general administrative policies, procedures and practices of the Yakama Nation and federal government.
    • Knowledge of principles and practices of English grammar, punctuation and spelling.
    • Knowledge of and ability to apply the fundamentals of basic math.
    • Knowledge of filing principles and procedure; file information alphabetically, numerically and chronologically.
    • Ability to organize and prioritize work.
    • Ability to demonstrate dependable work attendance.
    • Ability to establish and maintain satisfactory work relationships with members of the Tribal Council, Tribal and Federal employees, managers and coworkers.
    • Ability to operate standard office equipment such as a calculator, keyboard, copier, scan and fax.
    • Ability to type and keyboard proficiently and accurately.
    • Ability to operate standard financial software system such as a Dynamics 365 system.Minimum Requirements:
      • High School Diploma or equivalent.
      • Two years experience comparable to an Office Assistant V or Bookkeeper III.
      • Required to pass pre-employment drug test.
      • Enrolled Yakama Preference but all qualified applicants are encouraged to apply.

Keywords: Confederated Tribes and Bands of the Yakama Nation, Yakima , Administrative Assistant, Accounting, Auditing , Toppenish, Washington

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