Fiscal Specialist 2
Company: Central Washington University
Location: Ellensburg
Posted on: September 21, 2024
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Job Description:
Job Summary
Central Washington University is recruiting a Fiscal Specialist 2
to join our High School Partnerships and Continuing Education teams
in Ellensburg, Washington. This role is an important member of our
team as they, and another Fiscal Specialist 2, provide fiscal
oversight for the High School Partnerships and Continuing Education
departments for the University. The role is a campus-based
position, which means you get to see the lives you are impacting.
We're offering a salary, depending on experience, from $44,736 -
$59,844 annually plus the awesome CWU benefits.Who we are:We are a
team of individuals committed to Changing Students' Lives. No
matter what job, each of us plays a part in supporting and
empowering our students to fulfill their dreams. Working in higher
education provides career growth and career choice. Think of a
university campus like a mini city, operating across 380 acres.
You'll find diverse academics, libraries, athletics and sporting
events, full service and quick serve dining, conferences and events
from small to large, recreation centers, housing, health services,
police and public safety for the campus population of -10,000
students.Central Washington University has been named a Fulbright
U.S. Scholar Program Top Producing Institution for the 2022-2023
academic year. In addition, for the seventh time in eight years,
CWU is a recipient of the prestigious Higher Education Excellence
in Diversity (HEED) Award from INSIGHT Into Diversity magazine.
Come join us on our journey to encourage, inspire, and create
spaces where all identities thrive on campus.Tour our campus in
Ellensburg here. The High School Partnerships office oversees the
Running Start and College in the High School programs for the
university. We serve 12,000+ students in College in the High School
and 375+ in Running Start. Both programs are Concurrent Enrollment
programs, meaning the students are still in high school while they
are earning college credit. Running Start means the students come
to the CWU campus to take courses and College in the High School is
where they earn credit at the high school, from approved high
school teachers.The Continuing Education department provides
opportunities for all learners to pursue professional development,
reskilling, or personal enrichment. We also offer youth programs
such as science camps and other STEM related programs.What we
offer:Our investment in you begins the day you join our team, a
healthy and successful future for you is important to us. We offer
medical, dental, life and disability insurance, retirement and
optional savings plans, tuition assistance for you and your
dependents, discounts across town, an employee assistance program
for individualized counseling, and a wellness incentive program.
Learn more: .The Role:This position helps oversee the fiscal
functions of two different departments: Continuing Education and
High School Partnerships. High School Partnerships has two
programs, College in the High School and Running Start. This
position works/collaborates with other fiscal specialists in the
programs to support the overall fiscal health of the
departments/programs. Teamwork and collaboration are essential for
this position and the departments. All employees are expected to
support CWU's commitment to diversity and to bring and support
inclusion into the university environment.
Job Duties
Fiscal Duties for High School Partnerships and Continuing
Education:
- Develop, modify, and maintain multiple record keeping and
reporting systems for varied and complex sources of funding;
develop and maintain procedures for implementation, execution,
control and review/audit of fiscal operations.
- Develops budgets for departments/programs; preparing forms for
contracts and agreements; assist in development of schedules for
self-sustaining accounts. This includes Grants the departments may
acquire.
- Analyze, modify, and recommend improvements in fiscal
recordkeeping systems by using knowledge of accounts and program
interrelationships, data flow, audit trails, and controls; test and
implement changes in programs.
- Forecast fiscal needs/commitments; develop long-term planning
documents; participate in the planning of new programs by
conducting analysis of unit needs and resources and making revenue
projections.
- Prepare invoices for billing to third party payers and
requisitions for payment of reimbursement.
- Prepare specialized reports; conduct special studies to research
and/or justify fiscal requests/needs.
- Prepare reports for participants and active engagement on the
fiscal side of enrollments for all programs.
- Interact with external customers to clarify invoices, investigate
issues, and resolve queries.
- Reconcile billings/payments for third party payers.
- Consult with state agencies for guidance in specialty program
changes and recommendations based on departmental trends.
- Consult with funding agencies to resolve problems and/or obtain
approval for deviations from authorized procedures and forms.
- Prepare and send specialized monthly reporting to third party
payers; conduct research to resolve variances between reporting
sources.
- Review variances in budget; recommend corrective actions.
- Interact with internal customers to research payments and direct
fiscal postings.
- Select, develop, implement and/or modify manual or automated
fiscal reporting/tracking systems to address specific unit
needs.
- Regularly update Director(s) on fiscal health of unit.
- Pull reports from systems to provide updates as
needed/requested.
- Attend staff meetings to provide updates to all staff on fiscal
matters.
- Assist in Summer Institute by traveling with the team, presenting
fiscal information, making necessary purchases such as, but not
limited to, hotel and food.- Perform other duties as assigned.
Minimum Qualifications
Pay, Benefits, & Work Schedule
Salary: This position is based on the range 43 of the Washington
State Classification Listing, which has a minimum annual salary of
$44,736 and maximum annual salary of $59,844. In accordance with
RCW 49.58.110, the above salary reflects the full salary range for
this position. Individual placement within the range is based on
the candidate's current experience, education, skills, and
abilities related to the position. Schedule/Appointment: Monday -
Friday, 8:00am-5:00pm (1 hour lunch)Working Conditions: Work is
performed in an indoor office setting with frequent in-person
interactions. It is essential to be able to remain at a
desk/computer workstation for prolonged periods of time, perform
extensive data entry and other computer-related tasks and
create/maintain filing systems for departmental records. Some
evening or weekend work and/or occasional travel may be
required.Benefits: CWU offers a comprehensive benefits package
including medical and dental insurance, retirement and optional
savings plans, life and disability insurance, along with vacation
and sick leave plans depending on employment classification. For
additional information please visit . An employee of CWU may be
eligible for the Public Service Loan Forgiveness Program if the
employee has student loans. To learn more, visit: .
Keywords: Central Washington University, Yakima , Fiscal Specialist 2, Accounting, Auditing , Ellensburg, Washington
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