Fiscal Coordinator-Supervisor
Company: SE WA Aging & Long Term Care
Location: Yakima
Posted on: May 12, 2022
Job Description:
SUMMARY: Serves as the day-to-day fiscal operations supervisor
for Southeast Washington Aging and Long Term Care. This role is
responsible for supervising the day to day functions of the
Accounts Payable, Accounts Receivable and the Payroll and Benefits
management. - -This position will ensure backup role to all
functions of the fiscal department, manage day to day personnel
issues for that department and ensure staff development. - -This
position will assist the Fiscal Manager with backup functions and
prepare manager reports for revenue and expenditures for decision
making. The duties and responsibilities will include training and
oversight of the daily fiscal operations. - -This role will hold
primary responsibility for working with contractors on budgets for
contract cycle and provide troubleshooting and technical assistance
for contractors for accounting related to ALTC program funds. -
-This position will work with managers on ADA compliance issues to
include accommodations and support managers on labor and industry
claims that require revised job descriptions, return to work
processes and paperwork and possible requests for outside medical
evaluation. ESSENTIAL -FUNCTIONS:
Supervises, assign and coordinate
preparations of accounts receivable, accounts payable, payroll and
benefits bank reconciliations, and assist fiscal manager with month
end closing processes. Perform backup on accounts receivable,
accounts payable, payroll and fiscal manager responsibilities as
needed. Makes hiring, and termination recommendations. - - -
Monitors performance of fiscal staff supervised to include
performance evaluations and managing personnel concerns. Manages
fiscal staff job performance by developing training and performance
improvement plans and keeps Director and Fiscal Manager informed of
any staffing concerns related to activity. Prepares reports for
management staff on grant funded programs to include cost per unit
of service, trending across years by program and contractor and
direct services. Manages contract maximum consideration against
monthly expenditures and make recommendations in advance for
contract modifications. Prepares Ad hoc reports for management as
requested Assists Fiscal Manager and Contracts Manager with budget
forecasting for preparation. Assists managers with monthly reports
on family caregiver revenue and expenditures to include wages,
benefits and contract spending compared to revenue available. -
-This includes extrapolating data from payroll reports after each
payroll by cost centers and compare them to budgeted percentages of
each cost center monthly. - -Coordinate and communicate with
appropriate program manager to modify employee time use as needed.
Review of financial components of request for proposals or open
procurement processes for contracts. Upon referral from managers,
will assist employees with accommodation issues, working with the
supervisor, determining with management reasonable accommodations
and follow up with steps which may include procuring a local expert
to determine best method to meet accommodation, coordinating steps
to follow up with the accommodation needs of the employee,
documenting and placing in personnel file. Work with managers when
there is a labor and industry injury, which may include
corresponding with L&I, employee and manager, revising job
descriptions, corresponding with appropriate medical professionals
and other involved parties and - -when warranted, - -establishing -
-third party medical evaluations. Work with Payroll Specialist when
there are employee needs for drug and alcohol testing following the
CBA In conjunction with the fiscal manager, review procedures for
quality, clarity, efficiency and compliance. Determines best mode
of training and level of supervision to perform quality work, audit
AP and AR, troubleshoot issues to get correct and timely
information to Fiscal Manager for monthly and year end closings
Other -duties as -assigned Job Requirements: Minimum
Qualifications: Bachelor's degree in accounting or related degree
with considerable accounting curriculum. Two years of accounting
experience Two years' experience in supervision Or A combination of
accounting or related field education and experience which would
provide the applicant with the desired knowledge, skills, and
abilities to perform the job AND Possession of a valid driver's
license and minimum state-required vehicle insurance and have use
of reliable transportation Employment offers are contingent upon
successful completion of a criminal background investigation Valid
State Driver's License required and proof of insurance, if
requested Preferred Qualifications: Human Resource experience
Grant, fund, or governmental accounting experience CPA
Keywords: SE WA Aging & Long Term Care, Yakima , Fiscal Coordinator-Supervisor, Other , Yakima, Washington
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